Potomac Policies and Procedures revised 2014
Registration will be filled on a first‐come/first serve basis.
The Potomac Arts Academy is committed to providing equal opportunity and an educational and work environment free from any discrimination on the basis of race, color, religion, national origin, sex, disability, veteran status, sexual orientation, or age. The Potomac Arts Academy shall adhere to all applicable state and federal equal opportunity/affirmative action statutes and regulations.
Please contact your instructor if you need to miss a class/lesson. Make‐ups will only be scheduled when the class/lesson has been cancelled by the Public School weather announcements, the Potomac Arts Academy or by the instructor with prior notice. Potomac Arts Academy is not required to make up classes/lessons due to participant's illness or non‐attendance.
Withdrawal/Refunds for Group Classes
Notice of withdrawal from instruction and all requests for refunds before classes begin must be made in writing to Potomac Arts Academy. Verbal notice or requests from students or parents cannot be accepted. A registration fee of $50 for all scheduled classes is non-refundable. Requests for withdrawal/refund made BEFORE the first class are 100% refundable, less the registration fee. Requests for withdrawal/refund made BEFORE the THIRD class will result in a 50% refund of the tuition, less the registration fee. There is no refund after the third class. ALSO, please note that any supply or material fee is not refundable after the first class.
Absences and Withdrawal/Refund for Private Lessons
Please download and read our policies and procedures for private lessons here.
Withdrawal/Refunds for Summer Programs
Please see Refund Policy under each specific program. In general, if a registrant has to cancel participation in this program, a tuition refund (minus a $50 cancellation fee) will be given provided that notice is received by the Potomac Arts Academy no later than 2 weeks before the program start date. No refunds will be granted after this date without valid medical documentation.
The Potomac Arts Academy reserves the right to cancel any class that does not meet sufficient enrollment. A full refund will be given in this event.
Return Check Policy
Per University policy, a $50 service fee will be charged for all returned checks.
Refund checks will be issued through the Office of Accounts Payable at George Mason University, or through our online registration system (for credit card transactions only). Refunds are processed within 30 days of notification.
SCHOOL CLOSINGS/ INCLEMENT WEATHER POLICY NEW AS OF 2014!
A) If both Fairfax County Public Schools (see FCPS website) AND George Mason University (see Mason homepage) are closed due to inclement weather:
• ALL GROUP CLASSES and PRIVATE LESSONS will be canceled and will be re-scheduled during pre-determined make-up dates.
B) If Fairfax County Public Schools close, BUT George Mason University remains open:
• GROUP CLASSES will be canceled and re-scheduled during a pre-determined make-up date.
• PRIVATE LESSONS will be held as scheduled at the discretion of the student and instructor. If Potomac Arts Academy Staff deem the facility unsafe for lessons, an email will be sent out to all students and an ALERT will be placed on the website homepage.
Please continually monitor the website homepage for ALERTS and your email for updates about closures!
See Activity Cancellation Information
Media Release Policy
The Potomac Arts Academy reserves the right to use photographs/video taken of students/participants during classes or programs for use in Potomac Arts Academy publications for promotional purposes only.
Potomac Program Participation Waiver (agreed to during registration)
"In consideration of my [and/or my child(s)] participation in this activity, I hereby release and discharge the Organization, and its representatives, successors, and assigns, from any and all liability arising from accident, injury, and illness that I (he/she) may suffer as a result of my (our) participation in this activity. I (we) also will follow the rules and regulations set by the Organization and above named parties. Parent or guardian must sign for anyone age 18 and under.
I do hereby grant and give these groups the right to use my or my child(s) photograph/video or image, both singly and in conjunction with other persons or objects and presentations, advertising, publicity, and promotion relating thereto."
Respect for Facilities
Please be advised that as part of our partnership with other organizations, we assure that all parents, students and faculty will treat the facility with respect and act accordingly.
Please help us ensure your child’s safety by making sure that they are supervised during the delivery and pick up before and after classes. The Potomac Arts Academy is not responsible for the supervision of your child outside of class. Your cooperation is essential.
The Potomac Arts Academy reserves the right to dismiss any student due to non‐payment of tuition, disciplinary problems or excessive absences.
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